Office Administrator / Finance Team Assistant (m/f/d)
Date: 16 Jan 2026
Location: Braunschweig
Company: Helmholtz-Zentrum für Infektionsforschung GmbH
Job advertisement no. 585
The department Finanzen und Controlling, led by Prof. Karen Schlüter, at the Helmholtz Centre for Infection Research (HZI), is offering the position of a
Office Administrator / Finance Team Assistant (m/f/d)
As a member of the Helmholtz Association, the Helmholtz Centre for Infection Research, based in Braunschweig, conducts top-level research in the field of infectious diseases. Our scientists develop novel methods and strategies to fight infectious diseases faster and more effectively. Our common goal is to develop novel approaches for the prevention, diagnosis and treatment of infectious diseases. Our research focuses on bacterial and viral pathogens, their interaction with the human immune system and new effective substances and vaccines.
The Finance and Controlling Department at the center manages the finances of the entire HZI. The department works closely with the scientific institutions and other administrative areas. The department consists of four teams—Financial Accounting (FiBu), Corporate Controlling (UCO), Project Controlling (ProCo), and Funding Management (FMM)—with a total of around 40 employees.
Are you very good at organizing yourself? Do you keep track of deadlines and think in a service-oriented way? Do you enjoy interacting with your colleagues and supporting them?
Responsibilities:
- Successfully completed vocational training as an office management assistant, industrial clerk, or comparable training in the commercial sector
- Professional experience in financial accounting and/or third-party funding and/or budget management
- Knowledge and experience in using computer-assisted commercial accounting (preferably SAP R/3 or S/4 HANA) and the MS Office package
- Commitment, organizational skills, strong team and communication skills, service-oriented, reliable, and systematic work round off your profile
Requirements:
Administrative and technical support for colleagues in the Finance and Controlling department, in particular
- Office organization, including file management and archiving, as well as onboarding new employees
- Planning, coordinating, and monitoring appointments
- Budget management for the department, including resource planning and expenditure, including procurement processes
- Support in the provision of evaluations and statistics, including in third-party funding and budget management.
- Support and assistance with accounts receivable and accounts payable, including the creation and processing of (e-)invoices, and
- Support and assistance with asset accounting, including the preparation and implementation of inventories and inventory recording.
We offer you:
- An attractive and varied job in a future-oriented research institute with an international environment at the Science Campus South in Braunschweig
- A state-of-the-art infrastructure and the latest technologies
- Flexible working hours, part-time models as well as home office
- A corporate culture of appreciation and promotion of equal opportunities
- Extensive training and continuing education opportunities to develop professional knowledge and personal skills
- A family office to support family and career as well as childcare offers
- Interesting additional public service benefits
- Possible subsidy of the job-ticket
People with severe disabilities and equivalent professional qualifications who are suitable for the position are given preference. In order to protect your rights, we ask you to provide us with a clearly recognizable reference to the existence of a degree of severe disability in your cover letter or resume.
The HZI is actively committed to equality, diversity and integration. For this reason, the HZI pursues the goal of professional equality between women and men. The position is suitable for part-time work.
For further information please contact Karen Schlüter, phone 0531 6181-2010, email: Karen.Schlueter@helmholtz-hzi.de.
Please include a cover letter, resume, (employment) references, certificates, and (if available) work samples or reference projects with your application materials. Please refrain from sending a photo.
We look forward to receiving your application!